Assistant II - Transportation

Job Purpose

The role is responsible for the safe and timely transportation of medical equipment, supplies and other related documents while managing delivery schedule, transit management, and regulatory compliance with company policies. This role ensures facility operations, including maintenance, maintaining accurate delivery documentation, and internal facility operations run smoothly.

Job Responsibilities:

• Plan efficient delivery routes and schedules to optimize time and resources.
• Operate company vehicles safely in compliance with traffic laws and company policies.
• Ensure timely, accurate, and damage-free deliveries.
• Prioritize urgent deliveries and respond to changing delivery requirements.Coordinate delivery schedules with Sales, Warehouse, customers, and logistics providers.
• Communicate delivery updates, schedule changes, and shipment status to stakeholders.
• Report delivery delays, damaged goods, or refused shipments promptly.
• Support efficient logistics operations through effective coordination with internal and external parties.
• Perform routine vehicle inspections and basic preventive maintenance before and after trips.
• Coordinate scheduled vehicle servicing and report repair requirements promptly.
• Maintain accurate mileage, fuel, trip logs, and vehicle documentation.
• Ensure compliance with transportation regulations and company safety requirements.Receive and inspect incoming stocks by verifying quantities, item codes, descriptions, packaging condition, and checking for damaged, wet, or leaking items.
• Verify delivery items against invoices, packing slips, and delivery receipts before dispatch.
• Safely load, secure, transport, and unload products to prevent damage during transit.
• Obtain and process Proof of Delivery (POD) and other delivery documentation accurately.
• Assist with loading, unloading, sorting, and packing of inbound and outbound goods as needed.
• Maintain the cleanliness and organization of warehouse, loading areas, and company vehicles.
• Follow warehouse safety policies and safe handling procedures for medical equipment and supplies.
• Report hazards, incidents, and unsafe conditions promptly.
• Comply with company policies, quality standards, and operational procedures.
• The Organization may assign additional duties, tasks and responsibilities that are reasonably related to the Employee’s position, job title and scope of work, as required to support operational and business requirements. Such additional duties and responsibilities shall be aligned with the Employee’s role, competencies and applicable organizational requirements.

Qualifications:

• At least College Level or Vocational course of any course.
• Must possess a valid Professional Driver’s License with the appropriate restriction codes for light-to-medium commercial vehicles.
• No recent history of major traffic violations, accidents, or DUI offenses.
• At least 2-3 years of experience in transportation, logistics, warehouse or delivery operations.
• Deep familiarity with Cebu City and surrounding provincial areas, including optimal alternative routes to bypass heavy traffic and bottlenecks.
• Knowledge of transportation planning, warehouse operations, & inventory management.
• Willing to work on-site and render overtime when required.

Competencies:

• Mastery of road safety rules, traffic laws and fuel-efficient driving habits under various weather and road conditions.
• Knowledge of proper stacking, strapping and weight distribution techniques within a vehicle to protect goods from shifting or breaking during transit.
• Skilled in aligning delivery priorities with vehicle capacities and geographic locations to design the most efficient delivery trips.
• Capability to identify minor mechanical issues and perform basic maintenance (e.g., changing a flat tire, replenishing fluids).

Attributes:

• Dependable and trustworthy.
• Physically fit and safety conscious.  
• Able to work on weekends or public holidays when required. 
• Assist floor staff with warehouse cleaning, packing, or organizing tasks whenever delivery runs are completed early.
• Embrace the idsMED values of Loyalty, Integrity, Balance, Care, Agility, Reliability and Entrepreneurship. 
• Show a genuine desire to care for others, with a Happy, Engaging, Approachable, Responsible and Trustworthy personality.