Assistant II - DC/ Storage

Job Purpose

The role is responsible for supporting warehouse and logistics operations for medical equipment and supplies, including receiving and storage to order fulfillment and dispatch. It ensures accurate inventory records, efficient warehouse utilization and damage-free deliveries while complying with company policies and quality standards.    

Responsibilities:

• Receive, inspect and verify incoming stocks, medical equipment and materials against Delivery Receipts (DR), Stock Transfer Requests (STR) and other supporting documents.

• Assist in unloading and receiving of incoming product and materials.

• Inspect incoming goods for damage, defects or discrepancies and initiate the returns/claims process immediately.

• Optimize warehouse space while maintaining cleanliness, organization and safety. Ensure product are protected from damage, contamination and other potential hazard.

• Pick products according to approved picking list or instruction. Verify product description, quantity, lot/batch number and expiry date, where applicable

• Report and coordinate the resolution of damaged, defective or discrepant items.

• Conduct cycle counts, inventory reconciliations and support annual physical inventory activities.

• Monitor stock levels, expiration dates and batch numbers to ensure First In, First Out (FIFO)/ First Expired, First Out FEFO compliance.

• Prepare necessary shipping documentation, including commercial invoices, delivery receipts and shipping labels.

• Organize shipments according to delivery schedules, routes and priorities.

• Coordinate daily delivery schedules with Sales, Logistics, customers and transport providers.

• Monitor dispatch activities and delivery status to ensure on-time deliveries.

• Proactively communicate delivery issues to concerned stakeholders.

• Collect, verify and file Proof of Delivery (POD) documents and delivery confirmations.

Work Experience & Qualification

• At least College Level or completion of a Vocational course in Office Administration, Business Administration or a related field.

• With at least 1-3 years of experience in inventory control, warehouse operations or logistics functions.   

• Knowledge of inventory management principles, stock control procedures and warehouse operations. 

• Willing to work on-site and render overtime when required.