Assistant - Inventory Management

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Date: 6 Mar 2025

Location: Shah Alam, 10, MY, 40150

Company: idsMED

  1. Purchase  Order Management
  • Issue purchase order base on business requirement.
  • Communicate any material differences in the purchase order confirmation from vendors immediately to superior. Suggest alternative arrangement as discussed with vendors.
  • Regularly monitor purchase order status with vendors and maintain the delivery details accordingly in the enterprise computer system to ensure currency of information.
  • Highlight to superior on need to expedite, de-expedite purchase orders according to current or anticipated events that could impact customer order fulfilment or inventory position.
  • Expedite and negotiate deliveries with principals; resolve issues with regards to replacements, price discrepancies and claims through proactive engagement with internal and external stakeholders.
  • Coordinate shipment from origin, import clearance and drayage at destination with vendors and approved service providers to ensure seamless movement of cargo.
  • Ensure physically received, tallied, and checked cargo is updated completely and accurately into the enterprise computer system in a timely manner. Routinely keep stakeholders updated on notable cargo arrival.
  • Liaise immediately with the relevant internal and external parties in the event of any discrepancies or damages to received cargo. Keep superior informed and obtain appropriate guidance.
  • Calculate shipment costing and update the same accurately into the enterprise computer system.
  • Ensure complete and accurate documentation and timely compilation of proof of receipt documents and record keeping.
  • Compile and match all documents related to purchases and receipts and submit the same to superior for approval and authorisation to release payment to vendors and service providers.
  • Regularly housekeep all redundant purchase orders to ensure completeness, accuracy and integrity of data and transactions in the enterprise computer system.
  • File all relevant documents in an orderly fashion to enable quick retrieval and referencing by all relevant operations department stakeholders.

 

  1. Quality Management
  • Actively participate in daily inventory management activities encompassing document, information, product, and operations workflows.
  • Assist superior to navigate towards zero waste by managing inventory provisions, shrinkages and disposal and continuously strive towards positive cash flow and neutral working capital.
  • Jointly responsible for the overall achievement of company revenue, inventory, and customer fulfilment targets.
  • Actively monitor and rotate inventories and demonstration equipment consigned to customers and alert supervisor on any impending issues.
  • Assist in performing approved inventory movement transactions within the warehouse in the enterprise computer system and coordinate with service provider to witness any physical inventory disposal.
  • Regularly organise and/or perform cycle count and assist in conducting inventory count to ensure perpetual inventory accuracy.
  • Assist superior in conducting reconciliation of cycle count or inventory count results and making the relevant approved adjustments in the enterprise computer system.
  • Review key inventory management reports routinely to monitor purchase order and inventory position, and to institute preventive or corrective measures as deemed necessary upon consultation with superior.

 

  1. Vendor Management
  • Assist superior to perform quarterly audit on the warehouse and related work processes to ensure compliance with good distribution practises medical device (GDPMD) requirement.
  • Alert superior at all times of any exceptional events and circumstances that will potentially have a material impact on operations and customer fulfilment.
  • Building and maintaining strong supplier relationships.
  • Assessing supplier performance and ensuring compliance with contracts and expectations.
  1. Purchase  Order Management
  • Issue purchase order base on business requirement.
  • Communicate any material differences in the purchase order confirmation from vendors immediately to superior. Suggest alternative arrangement as discussed with vendors.
  • Regularly monitor purchase order status with vendors and maintain the delivery details accordingly in the enterprise computer system to ensure currency of information.
  • Highlight to superior on need to expedite, de-expedite purchase orders according to current or anticipated events that could impact customer order fulfilment or inventory position.
  • Expedite and negotiate deliveries with principals; resolve issues with regards to replacements, price discrepancies and claims through proactive engagement with internal and external stakeholders.
  • Coordinate shipment from origin, import clearance and drayage at destination with vendors and approved service providers to ensure seamless movement of cargo.
  • Ensure physically received, tallied, and checked cargo is updated completely and accurately into the enterprise computer system in a timely manner. Routinely keep stakeholders updated on notable cargo arrival.
  • Liaise immediately with the relevant internal and external parties in the event of any discrepancies or damages to received cargo. Keep superior informed and obtain appropriate guidance.
  • Calculate shipment costing and update the same accurately into the enterprise computer system.
  • Ensure complete and accurate documentation and timely compilation of proof of receipt documents and record keeping.
  • Compile and match all documents related to purchases and receipts and submit the same to superior for approval and authorisation to release payment to vendors and service providers.
  • Regularly housekeep all redundant purchase orders to ensure completeness, accuracy and integrity of data and transactions in the enterprise computer system.
  • File all relevant documents in an orderly fashion to enable quick retrieval and referencing by all relevant operations department stakeholders.

 

  1. Quality Management
  • Actively participate in daily inventory management activities encompassing document, information, product, and operations workflows.
  • Assist superior to navigate towards zero waste by managing inventory provisions, shrinkages and disposal and continuously strive towards positive cash flow and neutral working capital.
  • Jointly responsible for the overall achievement of company revenue, inventory, and customer fulfilment targets.
  • Actively monitor and rotate inventories and demonstration equipment consigned to customers and alert supervisor on any impending issues.
  • Assist in performing approved inventory movement transactions within the warehouse in the enterprise computer system and coordinate with service provider to witness any physical inventory disposal.
  • Regularly organise and/or perform cycle count and assist in conducting inventory count to ensure perpetual inventory accuracy.
  • Assist superior in conducting reconciliation of cycle count or inventory count results and making the relevant approved adjustments in the enterprise computer system.
  • Review key inventory management reports routinely to monitor purchase order and inventory position, and to institute preventive or corrective measures as deemed necessary upon consultation with superior.

 

  1. Vendor Management
  • Assist superior to perform quarterly audit on the warehouse and related work processes to ensure compliance with good distribution practises medical device (GDPMD) requirement.
  • Alert superior at all times of any exceptional events and circumstances that will potentially have a material impact on operations and customer fulfilment.
  • Building and maintaining strong supplier relationships.
  • Assessing supplier performance and ensuring compliance with contracts and expectations.