Project Specialist I

Key Responsibilities:

1. Project Support & Coordination

• Assist project teams in tracking timelines, milestones, and deliverables.
• Maintain and update project documentation such as schedules, task lists, Gantt charts, and meeting notes.
• Support coordination of activities related to OR (Operating Room), ICU, Endoscopy, and CSSD (Central Sterile Services Department) projects where applicable.

2. Stakeholder Communication

• Help schedule meetings, site visits, and calls with internal teams, hospital staff, vendors, and contractors.
• Record meeting minutes and follow up on outstanding actions.
• Support communication between technical teams and healthcare end-users (e.g., maincon, nursing, consultants, biomedical engineers).

3. Documentation & Reporting

• Assist in the preparation and organization of project files, drawings, and compliance checklists.
• Help compile progress reports, budget trackers, and regulatory documentation.
• Maintain project folders in shared drives and ensure version control.

4. Procurement & Logistics Coordination

• Support procurement-related tasks such as raising Purchase Requests (PRs), collecting quotations, and following up on deliveries.
• Coordinate logistics for equipment delivery, installation, and commissioning activities.

5. Compliance Awareness

• Learn and apply basic understanding of Singapore’s healthcare standards (e.g., MOH licensing, HSA guidelines, JCI standards).
• Support infection control procedures during work in live clinical environments (e.g., OR or CSSD upgrades).